Job Description
Job Details Working Title: Financial Management Assistant Division Director Job Class: Health Assistant Division Director Agency: Health Department - Job ID : 80992
- Location : St. Paul
- Telework Eligible : Yes / Hybrid
- Full/Part Time : Full-Time
- Regular/Temporary : Unlimited
- Who May Apply : This vacancy is open to all qualified job seekers.
- Date Posted : 12/17/2024
- Closing Date : 1/06/2025
- Hiring Agency: Minnesota Department of Health
- Division/Unit : Financial Management
- Work Shift/Work Hours : Day Shift / 8:00 a.m. -4:00 p.m.
- Days of Work : Monday - Friday
- Travel Required : No
- Salary Range: $50.25 - $71.95 / hourly; $104,922 - $150,231 / annually
- Classified Status : Classified
- Bargaining Unit/Union : 220 - Managerial Plan
- FLSA Status : Exempt - Executive
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary THIS POSITIOIN IS BEING REPOSTED. IF YOU PREVIOSLY APPLIED TO THIS VACANCY ANNOUNCEMENT, YOU DO NOT NEED TO REAPPLY TO BE CONSIDERED.
The Financial Management Division within the Minnesota Department of Health (MDH) is looking for an Assistant Division Director who will work collaboratively with the Division Director - Chief Financial Officer to ensure that finance activities are meeting their goals and operating within the parameters of applicable federal and state laws and rules and agency mission and strategic plan expectations.
This position exists in a collaborative relationship with the Division Director to ensure appropriate stewardship of MDH financial resources through centralized agency budgeting, budget and financial analysis and trend planning for agency operations and receipts, indirect rate setting and management, oversight of financial reporting for federal grants, and related financial training and transparency efforts. The Assistant Division Director provides support to the Division Director regarding the management of the division's sections and operations. The Assistant Division Director has responsibility for division policy development and analysis, continuous improvement and change management efforts, and information resource management.
Work includes primary responsibilities to:
- Manage the day-to-day functions of the Finance team including staff supervision, budgeting and financial services, and strategic planning to ensure optimal performance and accomplish agency objectives and create performance measures so that services are well developed, efficient, strategic, and of the highest quality and integrity.
- Develop, manage, own, implement, communicate, and continually improve financial processes, policies, standards, and practices. Ensure strong internal controls exist in all processes.
- Support the Director's efforts to direct the activities of supervised work units to assure the overall effectiveness and consistency with statutory mandates and department objectives and to assist the Director and division managers and supervisors with performance management issues.
- Serve as division budget coordinator.
- Lead and manage the provisions of quality service and products from the financial management staff to customers, ensuring high level customer experience and quality service in functional areas to all managers and supervisors.
- Ensure that the division achieves an acceptable level of readiness in the planning for and recovery from emergency events so that the public, first responders, and recovery personnel are protected.
This is a hybrid telework position that may require in-person meetings as well as in-office work in the downtown St. Paul location. Telework will be based on the business needs of the unit and is at supervisory discretion. Qualifications Minimum Qualifications Four (4) years of progressively responsible public/governmental management experience in accounting, auditing, budgeting, and/or financial reporting; sufficient to plan, organize, and direct human and fiscal resources to achieve full productivity under changing circumstances. This experience must include the following:
- Interpreting state and federal regulations, statutes, policies, processes, standards, and principles and accounting and budget principles sufficient to perform the job duties effectively.
- Experience with financial/fund/account statements and certifications, and indirect cost plans.
- Continuous improvement and change management leadership over financial management processes.
AND Demonstrated leadership experience. Demonstrated leadership experience may include any of the following:
- Experience as a supervisor, team lead, lead worker, OR project lead*
- Completion of a State leadership development program, such as Emerging Leaders Institute (ELI) or Senior Leadership Institute (SLI)
- Completion of a similar or equivalent leadership development program through another organization.
- A paid or unpaid position leading a program or chairing a committee, such as an Employee Resource Group (ERG). This experience must also include:
- 1+ years of identifying issues, goals, and strategic actions
- 100+ hours per year time commitment
(*A project lead provides leadership, guidance, and advanced specialized technical expertise for a team doing evaluation, development, design, testing, and/or implementation in a project environment. Projects are efforts with defined phases where a combination of organizational resources including a pre-determined budget are pulled together toward a specified objective. These efforts are usually discontinued once the project is completed.)
A degree in public accounting, financial management or closely related degree may substitute for experience as follows: Doctorate degree may substitute for two years of experience; master's degree may substitute for 18 months of experience; bachelor's degree may substitute for one year of experience; associate degree may substitute for six months of experience.
Preferred Qualifications - Three (3) years of previous managerial or supervisory experience, including to coordinate and direct subordinates, peers, and supervisors in team setting.
- Knowledge of Statewide Integrated Financial Tools (SWIFT), Budget Planning and Analysis System (BPAS), and the Appropriation Maintenance Application (AMA).
- Experience with state-level budget reporting, such as the Annual Comprehensive Financial Report (ACFR), Schedule of Expenditures of Federal Awards (SEFA), Governmental Accounting Standards Board (GASB), and other forms of financial reporting.
- Extensive high-level financial management analysis and presentation experience, including use of data visualization tools.
Additional Requirements This position requires successful completion of a background check and employment reference check.
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to .
Contact If you have questions about this position, contact Amy Winters at amy.winters@state.mn.us or 651-201-5617 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Amy Winters at amy.winters@state.mn.us .
If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us .
About Health Department Come and work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain, and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: - Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals: - Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support: - A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Tags
Hourly pay, Holiday work, Full time, Temporary work, Local area, Remote job, Shift work, Monday to Friday,